Generally, when a school adds a summer school grading period, they add the grading period to the end of the current school year rather than the beginning of the next school year, but both are possible in Schoolrunner. Below, we'll be discussing how to add a summer grading period to the end of the current year.
If you have a SIS, you'll make most of these changes there, but School Setup schools will make them directly in Schoolrunner.
- (In SIS) Extend your school year (usually Y1) out to the new end date when the summer grading period ends.
- (In SIS) Create your new grading period. It is fine to have a "Quarter 5" or "Trimester 4" in Schoolrunner.
- (In SIS) Update all student enrollment end dates to the new Y1 end date if you want your students to receive a Y1 grade.
- In Schoolrunner, if a student is not enrolled through the end of a grading period, including Y1, they won't receive a grade for that grading period. If, for reporting purposes, you are not able to extend a student's enrollment who is not in summer school, reach out to your School Happiness Coordinator.
- (In SR) If grades are being given, update your grading methodologies to include the new grading period
- (In SIS) Add students to new sections for the summer school term. For attendance and grading purposes, it's important that only summer school students are in sections together.
- For students not attending summer school, their grades will still be calculated correctly since there won't be any grades in the new term for them to be factored in.
Here's an example of how Y1 can be extended to accommodate a summer school session at the end of a school year:
If students need a Y1 grade that averages their work throughout the year, they will need to be enrolled in sections through the end of Y1, even if Y1 extends beyond the end of Q4.
Here's an example of how a summer school session can begin a school year:
If summer school grades should factor into other grading periods, like a Y1 average, then summer school enrollments will need to extend to the end of the school year (NOT pictured above).