How do I use Gradebook?

Schoolrunner's Gradebook is the easiest place to get a holistic view of how students are performing in your course. Found under the "Academics" menu in the header, Gradebook provides you with a familiar layout for your students' grades. Students are listed vertically on the left, and assessments and standards are listed horizontally along the top. Because row and column headers are frozen, you won't ever lose your place as you scroll up or down or side to side. View a video tutorial here.

In Gradebook, you can see everything that counts towards student course grades. If you don't see an assessment that you expect to see, it's because that assessment doesn't count toward course grades.

Every time you go to Gradebook, the page will load the same setup you had configured that last time you were looking at it. However, the first time you visit Gradebook (or if you X out your menu selections) you'll have to use the dropdown menus to make some choices.

Start by choosing which course you want to view. This first selection will determine what appears in the "Section" and "Term" dropdown menus. Once you've selected a course, you'll be able to choose one or more sections from the "Section" dropdown. You can pick and choose which sections to view by clicking individually, you can start typing to use our auto-filter feature, or you can click the green check mark to select all sections. Just be aware that if you choose many sections, Gradebook may need a minute to load all that data!

After you've made your course and section choices, choose a grading term (if you don't see the grading term you expect to see, it's because your course doesn't have a methodology configured for that term). With these three choices complete, you'll see a grid of student results show up.

Viewing Gradebook

There are three different ways to view Gradebook, and you can switch among them by clicking the menu button () and then the "Settings" option (). 

• Timeline – displays assessments in chronological order. You can determine whether assessments should be shown from newest to oldest or from oldest to newest in the settings window.
• Bucket – groups assessments into the grading bucket they belong to. Assessment buckets can be viewed on the course page and generally correspond to broad assessment categories like "Tests", "Classwork", "Practice", etc.
• Standards – groups assessments according to the standards on those assessments. It's possible for one assessment to show up multiple times in this view if that assessment contains multiple standards. Scores shown in this view represent how the student performed on that standard on that assessment; scores do not necessarily represent a student's overall assessment performance, like in "Timeline" and "Bucket" views.

Note: you can view Gradebook in the "Standards" layout even if your course does not employ standards-based grading, but this may not be an accurate depiction of student grades and performance. This view depends on standards being linked to questions on assessments.

Interacting with Gradebook

There are many ways you can interact with your Gradebook once you have it configured the way you want it. 

• Download – click the menu button () and choose "Download CSV" to save the data in your Gradebook to a spreadsheet. 
• Sorting Columns – along the student axis, the "Student", "Sec", and course grade columns are all sortable. Along the assessment axis, you can sort results for individual assessments. Click column headers to sort from high to low or low to high.
• Additional Student Data – like elsewhere in Schoolrunner, student names in Gradebook are hyperlinks. Click on a student's name to visit that student's page, or just hover over the name to view demographic and academic info.
• Expand and Collapse – when viewing Gradebook in the "Bucket" or "Standards" views, assessments will be grouped by default. Click the + icon to expand that grouping and view the assessments within it. Click the - icon to collapse it once again. Columns are color-coded in these views to help you navigate.
• Sharing – if you want to share a specific view with a colleague, you can copy and send the URL shown in your browser.

Assessment Actions

Hover over an assessment's name and click on the gear icon () to view different actions to take for that assessment.

• Edit Scores –  allows you to change a student's final score on that assessment. (learn more here)
• Edit Assessment – allows you to change basic assessment details such as the name and date.
• View Assessment – opens a new tab in your browser and brings you to the fully-featured assessment page where you can see more details, make additional changes, and analyze results.
• Remove – deactivates the assessment. Deactivated assessments do not count toward student grades, and will no longer be visible in Gradebook.
• Override Standard Scores ("Standards" view only) – allows you to set a student's overall standard score, which overrides standard calculations based off student performance on assessments

You can also edit all assessments for a particular student. Click on the pencil icon next to his/her name. Read more about this here.

Adding an Assessment From Gradebook

If you use Google Classroom, Canvas, Schoology, or Microsoft Teams, you can quickly sync in assessments. Learn more here.

To add an assessment from right within Gradebook, click the green "Add Assessment" button to quickly create an assessment. Assessments created directly within Gradebook will be one-question assessments. If you want to add a more detailed or complex assessment, visit the Add Assessment page or click the "Add multi-question assessment" link in Gradebook's "Add Assessment" window.

Any assessments you create in Gradebook will be limited to how you've set up your Gradebook. In other words, you won't be able to create a Science assessment if you're viewing Gradebook for Math. Once you successfully create an assessment in Gradebook, it will show up and be immediately ready for you to input results, so it's only possible to create assessments that match the existing configuration of your Gradebook. Similar restrictions apply for dates and assessment types. To learn more about adding an assessment in Gradebook, please read this article.