School Setup: User Groups & Permissions

User groups determine who can do and see what in Schoolrunner.

Instead of assigning permissions on a user-by-user basis, permissions are granted to user groups. Then, any user who is a member of that group has the permissions assigned to it. This allows you to create groups of personas, such as teachers, academic deans, system administrators, etc., whose members all have whatever permissions are set for that group.

Pro Tip: Users can be in multiple groups. So if you create a standard group for all teachers, but there's one teacher who should have an additional permission that all the others shouldn't, you can create another group with just that permission and add the one teacher to it, making him/her a member of both user groups.

When first creating users, whether individually or in bulk, the option is available to assign the new user/s to specific groups.

You can create and edit user groups as you like, changing not only their names and permissions, but also the members. Say you want to create a group for administrators who are to be given access to all schools within your Schoolrunner network. Navigate to the Edit Users page and click "Add" and then "Group".

From here you can name your group, assign staff members to it, and choose your permissions. Permissions can range in scope from school-wide to site-wide. For more on permissions and a short demonstration video on creating a group and assigning permissions, take a look at this article.

Once you've saved your group, you'll be returned to the Edit Users page where you group will be visible. If there are a whole slew of groups, start typing in the name of your group to the filter to narrow things down.

If at any time you wish to change permissions for the group, or add or remove members to/from it, choose from the icons listed next to the group: the pencil allows you to edit, the double sheets of paper will duplicate it, and the checkmark will deactivate it. 

If you would like to view deactivated groups, click on the "Show Inactive" button at top right. This will include all deactivated groups in your list, which are easily identified due to their grey italicized type.