How do permissions control Schoolrunner access?

Permissions dictate which users (via their user group memberships) have access to different parts of the site, along with the ability to make changes that could potentially affect students and staff.

Academic, attendance, and culture settings throughout the site are also controlled by permissions. It's important to remember that permissions are not assigned to individual users. Instead, permissions are assigned to user groups and permissions are applied to all members of that group.

You must have the "Edit Users" permission in order to give yourself, and other members of your team, access to different permissions.

An Overview of Available Permissions

Data Management Administration – Allows users to use the staff- and student-merge endpoints to manipulate data.

Edit All Grades – Can edit all assessments, grades, and courses. Even those that an individual doesn't teach him/herself.

Edit All Interventions – Can edit and view all non-mental health interventions. Even those that an individual doesn't teach him/herself.

Edit App Settings – View and edit the Settings page.

Edit Assessment Types – Via a link on the Configure page, allows users to edit and create assessment types.

Edit Attendance Types – Via a link on the Configure page, allows users to add, edit, and manage student attendance types.

Edit Behavior Types – Via a link on the Configure page, allows users to edit behavior types (including naming, values, and attributes for each behavior type) as well as determining detention scale values.

Edit Behavior User – On the Behaviors page, allows a user to choose which staff member will appear as having assigned a particular behavior.

Edit Calendar Days – Via a link on the Configure page, allows users to designate holidays and in-session days.

Edit Communication Methods – Via a link on the Configure page, allows users to add and name different types of communication (calls, texts, emails, etc.).

Edit Communication Topics – Via a link on the Configure page, allows users to edit naming conventions for the type/content of communication home (academic-related, behavioral, announcement, etc.).

Edit Consequence Types – Via a link on the Configure page, allows users to edit different types of consequences, including their attendance values and external names (for exporting).

Edit Course Types – Via a link on the Configure page, allows users to add and edit course types (AP, Honors, Special Ed, etc.) and determine whether or not the type will be displayed to students.

Edit Decode Types – Via a link on the Configure page, allows users to edit decode types, which contain decodes and relate to student attributes.

Edit Decodes – Via a link on the Configure page, allows users to edit decodes, which relate to student attributes.

Edit Grade Levels – Via a link on the Configure page, allows users to activate and deactivate existing grade levels.

Edit Grading Scales – Via a link on the Configure page, allows users to create and edit grading scales.

Edit Incident Locations – Via a link on the Configure page, allows users to edit names of locations for incidents as well as their corresponding codes (used for exports/reporting).

Edit Incident Roles – Via a link on the Configure page, allows users to determine what roles can be played by different students involved in incidents.

Edit Incident Subtypes – Via a link on the Configure page, allows users to name and edit subtypes and connect them to their parent incidents, as well as link each to its proper code.

Edit Incident Times – Via a link on the Configure page, allows users to edit the names of time frames used to describe incidents (before school, after school, etc.) and assign them their corresponding codes.

Edit Incident Types – Via a link on the Configure page, allows users to name and edit different types of incidents your school wants to record, along with their corresponding codes.

Edit Intervention Levels – Via a link on the Configure page, allows users to name and edit intervention levels for your school.

Edit Intervention Type Groups – Via a link on the Configure page, allows users to name groups used to classify intervention types (academic, behavioral, etc.).

Edit Intervention Types – Via a link on the Configure page, allows users to name and edit different kinds of interventions and decide what intervention type groups they correspond to. This also includes the ability to determine whether an intervention is mental-health-related.

Edit Periods – Via a link on the Configure page, allows users to edit names and numbers for periods, most useful when exporting class attendance in order to upload into an external system.

Edit Quotes – Via a link on the Configure page, allows users to edit quotes that are displayed at bottom right throughout the site.

Edit Scheduled Tasks – Via a link on the Configure page, allows users to view and edit scheduled tasks.

Edit Staff Absences – Via a link on the Configure page, allows users to view and edit the Staff Attendance page.

Edit Staff Member Attendance Types – Via a link on the Configure page, allows users to create and edit which types of attendance can be assigned to staff members.

Edit Student Attribute Types - Via a link on on the Configure page, allows users to add new student attributes types and edit existing attributes types and where they appear on the student page and Groups page.

Edit Students – Via the student page, allows users to edit student names, grade levels, external IDs, and whether or not the student has a therapeutic approach and is active (edits may be overwritten by SIS sync).

Edit Term Bin Types – Via a link on the Configure page, allows users to add or manage types of term bins (quarters, semesters, trimesters, etc.).

Edit Term Bins – Via a link on the Configure page, allows users to add or manage term bins (grading periods, such quarter one).

Edit Terms – Via a link on the Configure page, allows users to view school terms (years) and edit "SIS Year ID" (primarily useful for schools with PowerSchool).

Edit Translations – Via a link on the Configure page, allows users to view and modify translations (based on Google Translate) of words and phrases.

Edit Users – Via a link on the Configure page, allows users to create, deactivate, link, and edit users.

Excuse Absences – Via the Daily Attendance page, allows users to assign absence codes that do not appear on the Class Attendance page.

Excuse Class Absences – On the Class Attendance page, allows users to assign attendance codes that are not specifically configured to be available for class attendance.

Hide Absence Types – Via a link on the Configure page, allows users to determine attendance types that shouldn't be selectable within the site, primarily useful to ensure exports are correct for import into external systems.

Lock Class Attendance – Class attendance records logged by users with this permission cannot be changed by someone who doesn't also have this permission. Ideal for front office staff and attendance deans.

Manage Grading Methodologies – Via a link on the Configure page or via course pages, allows users to users to access the Manage Grading Methodologies page and add, modify, or copy course methodologies.

Mental Health – The ability to view interventions designated as mental health (see your Edit Intervention Types page)

Multi-School – The ability to view and make changes in all schools that exist. It also gives users access to the district level settings on the Settings page.

Publish Report Cards – Allows users to publish (and unpublish) report cards for parent, teacher, and student access.

Reset Detention – Via the Detentions (and/or Lunch Detentions) page, allows users the ability to reset detentions.

Save Reports – Allows users to save reports that they configure on the Analysis page.

School Setup – Allows access to the School Setup feature. Only needed if you don't have a SIS.

Share Reports – Allows users to share reports that they have saved on the Analysis page.

View Client Logs – Allows users to view and access the Client Logs page (via the Configure page).

View Health Records – On student pages, the ability to view student health details as detailed in the PowerSchool field Medical Considerations.

View Lunch Status – On student pages, allows users to view student lunch status.

View Sped – On student pages, the ability to view information contained in student fields related to special education.

View SSN – On student pages, the ability to view social security numbers.

View Staff Address – On staff pages, the ability to view staff street address, city, and ZIP code, if this data is in Schoolrunner.

View State Student Number – On student pages, the ability to view state student numbers, if this data is in Schoolrunner.